Cut your admin time
70%.
Where admin actually hides in a UK SME, what we automate, and what we don't pretend to fix. Honest numbers from our own ops.
Five places it hides.
Admin doesn't show up as one bucket — it bleeds across five places. We've measured ours.
Re-keying invoices into Xero or QuickBooks because the SaaS exports are inconsistent — easily 4–6 hours per week.
Following up on overdue invoices with hand-typed WhatsApp / email reminders — 2–3 hours per week, more at month-end.
Compliance paperwork (walk-arounds, attendance, audits) collected on paper then re-typed into a spreadsheet — 5–8 hours per week.
Quotes drafted from scratch every time when 80% of the content is repeatable — 3–4 hours per week.
Booking + dispatch coordinated across phone, WhatsApp and email with no single source of truth — 6–10 hours per week.
What we automate
AI accountant (BahiKhata-style)
Multi-company books with WhatsApp transactional input. Image-based receipt capture, P&L, VAT return draft. We use it ourselves on DesiCrave and X-Eagle books.
Compliance OS
Replace paper walk-arounds, attendance and audit logs with a phone-first platform that captures evidence at source. 2,122 real checks logged on our own ops.
WhatsApp automation
Order intake, transactional updates, reminder sequences and AI auto-reply with human handoff. Meta-approved templates, opt-in compliant.
Numbers from our
own ops.
Walk-around checks: paper → phone
We moved 192 vehicle walk-arounds from paper forms to a phone-first capture flow.
Office time saved per week: roughly 4 hours of re-typing. Audit-trail completeness: 100% vs ~70% on paper.
Compliance checks across departments
2,122 compliance checks logged in ComplyOS — across transport, attendance, audits and incident logs.
Equivalent paper-and-spreadsheet workload: ~8 hours per week per operating company. We run two; we saved roughly 16 hours per week.
WhatsApp + voice intake
Job intake moved from phone-and-paper to AI-summarised WhatsApp threads and in-app voice notes.
Per-job admin time before/after: ~3 minutes → ~30 seconds. Multiplied across 47 deliveries, that's a real Saturday morning back.
Fixed prices.
4-week pilot offer.
One workflow, fully automated, measured before-and-after on hours saved.
Multiple workflows, AI accountant + compliance + WhatsApp. 6–8 weeks.
Two days a week of focused build. Cancel any time after the first month.
Sober list,
not a sales sheet.
It won't replace your accountant. It gives them clean data faster — they still file the return and give you the strategic call.
It won't replace your registered manager or transport manager. The duty of care is statutory and personal.
It won't fix a workflow nobody on your team has documented. We help you document it, then automate it — not the other way round.
It won't make you compliant overnight. CQC / DVSA / ICO outcomes still depend on people doing the right things; we just give them less reason to skip steps.
Verifiable, not aspirational.
Honest answers.
Where we're genuinely uncertain we say so — and we ship a working spike in 2 weeks for you to test before you commit.
How do you measure 'admin time saved'?+
Before / after. We baseline the current workflow with a 2-week tracking sheet, then re-measure 4 weeks after go-live. We publish the real number — including when we save less than we hoped.
What if our admin is genuinely unique?+
Then we ship a working spike for you to test in 2 weeks before you commit. If we can't get hours saved in the spike, we tell you and don't proceed.
Do you need access to our books / customer data to start?+
We start with synthetic or anonymised data for the spike. Real data access comes in week 3 once a DPA is signed and the workflow is proven.
What about training the team?+
Every build includes a video walkthrough, plain-English internal docs and a live training session. Where the workflow has friction, we redesign rather than retrain.
Find the hidden hours.
We've already found ours.
15-minute call. We share the before-and-after numbers from our own ops. No deck.